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Policy & Procedure
Home > Publications > Policy & Procedure GENERAL POLICYAll advertising copy is subject to approval by the Fanshawe Student Union. In consideration of the Advertising and Design Services’ (ADS’) acceptance of copy for publication, the agency and the advertiser will indemnify and save harmless, FSU, its officers, employees, and agents, against all loss, damage and expense of whatsoever nature arising out of the copying, printing or publishing of advertising copy including, without limitation, reasonable attorney’s fees resulting from claims of suits for libel, violation of right to privacy, plagiarism and trademark and copyright infringement. COPY POLICIES Advertising deadlines, as published herein are strictly observed. Although advertising may, rarely, be accepted later than deadline, late copy is accepted with the understanding that Advertising and Design Services or FSU, will assume no responsibility for errors in published advertising. Advertising and Design Services will not be responsible for errors in published copy if a proof has been furnished to the advertiser or advertiser’s agent, or if completed digital file containing errors has been supplied by the advertiser. In no case will ADS’ or FSU’s liability exceed the cost of the advertising space occupied by the erroneous ads and FSU assume no liability for failure to publish advertising on the date or edition ordered. There is an additional charge for placement for guaranteed positions in the Interrobang as outlined in the rates. Contest advertising must be submitted in advance and include rules. Advertisements must state that prize winners’ names will be published or that winners will be notified by mail, and a list of winners must be filed with the publisher. Orders not corresponding to the current rate card will be regarded as a clerical error and the advertising will be inserted at face rate. FSU can assume no responsibility for production materials not called for within 30 days after publication. Advertising which simulates the appearance of editorial or news must be bordered, and the word “ADVERTISEMENT” must appear in the ad space. Advertising copy may not be run upside down. ACCEPTED FORMATS Artwork must be submitted in the following formats: eps, tiff, pdf, with all support files if needed and fonts embedded. PAYMENT POLICY Visa, MasterCard, Debit, cheque or cash. We do not accept post-dated cheques. The following terms are available: For new advertising clients you must pay the total amount in advance up to $1000 by Visa, MasterCard, debit, or cash and over $1,000 we require 50% of the payment in advance with the same methods of payment. The remaining balance will be invoiced and due within 30 days. For continuous advertising clients, you will be invoiced and the balance will be due within 30 days of the issue date that the ad was published in. Monthly invoices will be applied to any advertiser that places their ads in more than one issue of each month. If we do not receive payment within 30 days and your credit card is on file, you will be charged the last business day of each month for all invoices incurred for that month unless otherwise specified. Classified advertisements are to be paid in advance for the full amount by Visa, MasterCard, debit or cash. Accounts are payable when rendered. Interest at a rate of 2% per month will be charged on all outstanding accounts past 30 days. For more information, call or email: Sara Varley FSU Publications Office 519-453-3720 Ext. 230 svarley@fanshawec.ca |
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