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Student Academic Appeals


A student can submit an appeal within 7 days of receiving an academic decision if you believe that you have been treated unfairly or have extenuating circumstances that affected your performance. All students must first consult with their professor directly to ensure proper understanding of the course expectations, grading processes and procedures and to discuss options for review of their grade assigned for projects, tests, exams, etc.

If you have any questions or need advice regarding your right to appeal an academic decision after discussion with your professor, you may consult with the FSU Advocacy and Communications Coordinator Christine Belanger. Christine can assist students with their appeal submissions by appointment, and may accompany them to an appeal meeting if schedule permits.

Students can book appointments via calling the Fanshawe Student Union Office at 519.452.4109 x 6341 or by emailing FSU Advocacy and Communications Coordinator Christine Belanger at c_belanger@nullfanshawec.ca. Please visit the website to refer to the College Policy (A128) at www.fanshawec.ca/appeals for more information.

The Office of the Ombuds is available for students who would like to discuss options for appeals or who have concerns about any aspect of College life. The Ombuds provides confidential, impartial, support and advises students of their rights and responsibilities. With your consent, the Ombuds may connect with academic units or student services departments to determine alternative solutions and to help resolve or remedy situations.

Students can book appointments via email at ombuds@nullfanshawec.ca or at rpadacz@nullfanshawec.ca
To leave a confidential message, please call 519.452.4430 x 4755. Please visit the website at fanshawec.ca/Ombuds for more information.

An overview of the appeal steps (Student Action Items)


Step 1 - Appeal to the Chair or Manager
Student completes a “Notice of Appeal” form available at the Registrar’s Office (or at www.fsu.ca/docs/AppealsForm.pdf) and submits to the Registrar’s Office with supporting documentation (e.g. a one page letter describing your situation, the reason for your appeal with a requested remedy). Attach any supporting evidence.
  • Student will request a formal meeting with the Chair or Manager, brings supporting documentation, meets with the Chair/Manager and attempts to resolve the issue.
  • A student not satisfied with Step 1 may initiate Step 2
Step 2 - Appeal to the Dean
  • Student submits a Step 2 “Notice of Appeal” to the Office of the Registrar - Attach a written submission for the grounds of the appeal, supporting evidence and a statement of resolution.
  • A student not satisfied with Step 2 outcome may initiate Step 3
Step 3 - Appeal to a Committee of Review
Student submits a Step 3 “Notice of Appeal” form to the Office of the Registrar - Attach a written submission for the grounds of the appeal, supporting evidence and a statement of resolution.
  • An appeal administration fee is due with this submission (Fee is $40.00 and is refundable if appeal is granted)
A student can submit an appeal within 7 days of receiving an academic decision if they believe that they have been treated unfairly or have extenuating circumstances that affected their performance.

Frequently Asked Questions (FAQs)

  1. What resources are available to determine if I should appeal an academic decision?
    • All students are encouraged to discuss concerns with their professor with the goal to achieve a fair outcome
    • Students may contact their Student Success Advisor or Program Coordinator to discuss their concerns and possible solutions
    • The College Ombuds is available to help clarify issues, provide impartial confidential support and options for students which may include a formal appeal.

  2. What are the reasons for an appeal?
    Examples include:
    A Grade Appeal or Academic Standing
    An Academic Offence
    Code of Conduct Violation

  3. Where do I go to get an appeal form?
    The Notice of Appeal form is located at the Office of the Registrar in E1012 or can be downloaded at www.fsu.ca/docs/AppealsForm.pdf

  4. Who can help me during the Appeal Process?
    The FSU Advocacy & Communications Coordinator can offer support to help you write your appeal and/or can accompany you to an appeal meeting.

  5. Is there a time limit?
    Yes, a Notice of Appeal must be submitted within 7 business days from the time the student becomes aware, or should have become aware, of the issue in question.
    The appeal process includes 3 possible steps. Each step is within 7 business days and will be explained to the student at each step.
    A student must not proceed to the next step until the preceding step is complete. A student will receive a response at the end of each step from their academic department.
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